Direct Mail

How to Find a Hipaa Compliant Mailing Service Providers

If your company is not compliant with the Health Insurance Portability and Accountability Act (HIPAA) it could be forced into legal actions. HIPAA compliances are necessary if you want to remain in business and protect your private health information from people who may not have your best interest in mind. HIPAA compliant mailing services can help your business stay in compliance. When you choose a direct mail provider for HIPAA compliant mailing, you provide the service directly to the recipient. This eliminates the need for your employees to fill out and return forms, which takes time and money away from your business.

Health Insurance Portability and Accountability Act (HIPAA) Mailing

If you are unsure about whether or not your business is compliant, call the Health Insurance Portability and Accountability Act’s technical support staff. They will be able to provide you with a full list of businesses that are in compliance. You can also learn about other businesses that may be HIPAA Compliant, as well as companies that specialize in online or faxed compliant mailing. Most companies that offer this type of service offer free quotes via phone, email or web form. Pricing varies depending on the size of your business and what types of services you require.


If you are an employer, you have the option to provide your own employees with HIPAA-compliant mailing and direct mail. However, this may be more expensive than using a third-party service. When you use a third-party provider, they do most of the work for you. They will find a font, cover letter template and complete the design for you. Your employees simply print out the materials they need, such as forms and reference lists, and drop them in the mail.

Another advantage of using third-party providers for HIPAA compliance is that you can control the level of privacy guaranteed by the documents. When you hand out standard business cards with the HIPAA logo on them, the information must be kept confidential. Only those authorized to see it can obtain such information. When you use an online provider for your direct mail or HIPAA compliant mailing, recipients have the ability to make copies of the documents, keep a copy and return the package at any time. In addition, you can tailor the information on these items to meet your particular needs.

By utilizing an online provider for your direct mail medical records and HIPAA compliant printing and mailing, you can protect confidential information from being shared. Instead, you can ensure only those who need to know about this information will. This way, your confidential information is protected and your company runs smoothly. You’ll also save money because you won’t need to pay third-party vendors to provide this type of service.

Another advantage to using third-party providers for your direct mail and HIPAA compliant printing and mailing is that you can control the level of service. Some providers offer complete turnkey solutions, meaning they handle all aspects of your mailing and direct mail print and shipping. Others focus on offering the lowest cost with extra options for customization. This can be beneficial if you don’t want to deal with the additional effort involved in managing the details.


It’s important to work with direct mail fulfillment companies that are familiar with the entire process. You want to ensure that they understand the necessary steps of HIPAA and that they are capable of managing all aspects of this process for you. There are some companies that specialize in direct mail and fulfillment while others focus on other areas like printing, mailing and customer service.

Once you have chosen a company to handle your direct mail and , be sure to communicate clearly with them about your plans and expectations. Be sure to explain what type of communication you want from them. They should be willing to work closely with you to design a plan that works best for your business. This includes giving you detailed information on the cost breakdown so you can accurately plan your budget. You want to choose companies that can easily integrate with your business so you don’t have to do extra work to keep everything running smoothly. You can also save a great deal of money by working with experienced direct mail fulfillment providers.

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